It is hard to imagine the print industry without prepress. While working with different types of printed goods, it is crucial to guarantee their accuracy and high quality. That is why prepress software is a must-have tool for business. 

Prepress software refers to various computer programs and tools used in the printing industry to prepare digital files for printing. Prepress can also be described as a “final check” between receiving an order and the actual printing process. Software such as this is crucial to ensuring the final printed product meets the printing press’s requirements.

Prepress software assists you with diverse tasks, including designing and formatting documents, creating and editing images and graphics, managing fonts, and preparing files for printing. Typically, prepress software is popular among graphic designers, publishers, and printers to produce high-quality printed materials.

One of the primary functions of prepress software is to ensure that digital files are correctly formatted for printing. This can involve color management, setting up bleeds and margins, and converting files to the correct format. It is also beneficial when checking whether the final printed product meets presswork requirements and is error-free. The process can involve reviewing spelling, punctuation, and grammatical errors. The software guarantees that words are in the proper order and position and analyzes the consistency in spelling, such as capitalization, abbreviation, and other points. In addition, prepress software assures that the resolution of images is high enough for printing and that the colors are accurate.

There are many different types of prepress software available online, each with its own set of features and capabilities. Some common prepress software types include page layout, image editing, and font management software. Here, we’ve gathered all the helpful information on that matter, so you would be sure that your printed materials are of the highest quality and are produced most efficiently. 


Prepress software types 

There are several different types of prepress software that are used in the printing industry. Each software type has unique features and capabilities that suit specific tasks. Beneath are gathered the most common types of prepress software, such as page layout, image editing, and font management software.

Page Layout Software

Page layout software creates and designs documents like magazines, books, and brochures. This software allows users to control the page layout, including the placement of images, text, and other elements.TOP 3 page layout software programs include Adobe InDesign, QuarkXPress, and Scribus. Depending on requirements, they possess different features and cover different functions.  

Adobe InDesign is one of the most widely used page layout software programs. It offers many tools and features for creating professional-quality documents, including advanced typography, vector graphics, and interactive media support. Thanks to seamless integration with other Adobe products, such as Photoshop and Illustrator, InDesign is the first choice to try.

QuarkXPress is another popular page layout software program. It is often used in the publishing industry and is known for its advanced typographic capabilities. QuarkXPress allows users to create complex layouts that include multiple columns, tables, and other design elements. It also offers support for interactive content, such as buttons and hyperlinks.

Scribus – a free, open-source page layout software program similar to Adobe InDesign and QuarkXPress. A cost-effective solution for designing and publishing print materials, it is popular among small businesses and independent publishers.


Image Editing Software

Image editing software is used to create and manipulate digital images. Using this type of software, consumers can adjust the color, brightness, and contrast of images and apply filters and other effects. Among the TOP 3 image editing software programs are Adobe Photoshop, GIMP, and CorelDRAW.

Adobe Photoshop is the most widely used image editing software program. It offers a wide range of tools and features for editing and manipulating images, including support for layers, masks, and filters. Photoshop is used by graphic designers, photographers, and digital artists to create high-quality images and graphics.

GIMP is a free, open-source image editing software program analogous to Photoshop. It offers many of the same features, including support for layers and filters. GIMP is popular among small businesses and independent artists who need a cost-effective solution for creating and editing images.

CorelDRAW is a vector graphics software program often used to create logos and other graphics. It allows users to create vector-based images that can be scaled up or down without losing quality. CorelDRAW also offers a wide range of tools and features for editing and manipulating images.


Font Management Software

Font management software allows users to manage and organize fonts, install, uninstall, activate, and deactivate them as needed. The TOP 3 font management software programs include Suitcase Fusion, FontExplorer X, and Adobe Typekit.

Suitcase Fusion is a font management software program used chiefly by graphic designers and other creative professionals. The software helps users to organize their fonts into sets and folders and activate and deactivate them with a single click. Suitcase Fusion also offers tools for managing font conflicts and resolving missing issues.

FontExplorer X is another popular font management software program. It offers a wide range of tools and features for managing fonts, including previewing and comparing fonts side by side. FontExplorer X also provides support for cloud-based font libraries and advanced search capabilities.

Adobe Typekit is a font management software program included with Adobe Creative Cloud. It allows users to access a library of high-quality fonts that can be used in their designs. Adobe Typekit also offers advanced search capabilities. 

All of these applications possess a particular type of features necessary for work. You can easily try them out for your daily tasks or create your unique software solution. Sky’s the limit, or speaking more generally – everything comes down to your requirements. You can see our work  with the link or contact us via the form. 


woman designing logo


Prepress workflow 

The prepress process consists of several stages, each critical to a printing job’s overall success. 

In the first stage, pre-flighting, skilled professionals review the graphics file to ensure it contains all the necessary elements for a successful print run. These include ensuring that the images have the appropriate resolution and format, that the color system is set up correctly, and that all fonts and layout elements are included. During pre-flighting, the file may need to be converted to a more printing-friendly format, such as PDF. Pre-flighting aims to catch potential printing issues early in the process so that they can be addressed before the job goes to print. However, it’s important to note that prepress technicians typically won’t correct any grammar or spelling mistakes, so designers and clients should run the file through proofreading and quality control software before sending it to the printer.

Once the graphics file is approved in the pre-flighting stage, it moves to the second prepress stage – creating a proof. The proof is a close representation of how the finished work will appear when it’s printed. In most projects, proofs are created in PDF format, which can be emailed to clients for immediate approval. The purpose of the second stage is to ensure that the printer professionals and clients agree with the desired outcome. For projects that involve finishing operations, such as folding or binding, a physical proof is often created to demonstrate how the final work will be constructed.

The prepress work is complete if the job requires a  digital printing press. The graphics file is sent electronically to the press without creating printing plates. However, if the project is being printed using an offset press, the third prepress stage involves the creation of printing plates. Printing plates are made from various materials designed to transfer images onto cardboard, paper, or other materials using photomechanical, photochemical, or laser processes to engrave the image on the printing plate.

As soon as the printing plates have been created, the print run can begin. The printer monitors the quality to ensure consistency throughout the run. Finally, the finished product is shipped to the client. An additional quality control stage may be performed to verify that the client receives exactly what they requested.


Benefits of prepress software 

Prepress software is an essential tool in the printing industry. By using it, businesses and organizations can streamline their printing processes, improve the quality of their printed materials, and reduce costs. In this section, we will explore the  benefits of using prepress software in more detail.

Cost Reduction

Prepress software helps businesses reduce costs by streamlining the printing process, improving the quality of printed materials, and minimizing waste. By catching potential printing issues early in the process, prepress software allows businesses to avoid costly reprints and delays. Additionally, automation and template creation can save time and increase efficiency, ultimately leading to cost savings. Overall, investing in prepress software can result in significant financial benefits for businesses of all sizes.

Streamlining the Printing Process

Prepress software can help streamline the printing process by automating many tasks in preparing a document for print. For example, page layout software can be used to set up the layout of a document, including the placement of images and text. Image editing software can adjust pictures’ color, brightness, and contrast and remove unwanted elements. Font management software can manage and organize fonts, ensuring that the document uses the correct fonts. By automating these tasks, prepress software can reduce the time and effort required to prepare a document for print. Thanks to this, businesses and organizations can meet tight deadlines and improve productivity.

Improving the Quality of Printed Materials

Prepress software can also help improve the quality of printed materials by ensuring that they are correctly prepared for print. For example, image editing software can adjust the color and contrast of images to ensure they look their best when printed. Page layout software can be used to ensure that the document’s layout is optimized for print, with appropriate margins and bleeds. Font management software can be used to ensure that the correct fonts are used, preventing issues such as missing fonts or font conflicts. With prepress software, businesses and organizations can create high-quality, professional-looking materials that reflect well on their brand.



Prepress software proved an efficient and helpful tool for the print industry. Thanks to a vast number of capabilities, it covers your product needs and improves business scalability. If you ask what the best prepress software is, we would say – software tailored to your unique requirements. Proffiz engineers have more than five years of experience in the print domain. Over these years, they developed multiple solutions that enhanced business and brought revenue. Maximize your potential with the right software. 

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